Team Assistant / Office Manager DACH

Job Title: Team Assistant / Office Manager DACH
Report Line: Regional Director DACH Team Assistant/Office Manager DACH
Department: Office Management
Location: Munich

An exciting opportunity to join Wildstone, Europe’s leading owner of outdoor media infrastructure.
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The ideal candidate will have experience in office management and, as a team assistant, is confident in managing their own workload but also happy to help and support the Regional Director DACH and the local team.
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This is a new role, and the ideal candidate is able to set up a well-structured Office Management function in Germany.
The Office Manager/Team Assistant will take charge in doing so and also support the local team and the day-to-day office tasks.

• Setting up the Office Management role in Germany/DACH.
• Managing company correspondence, including phone calls, emails, letters, and packages.
• Ensuring all incoming and outgoing correspondence and other documentation is carefully archived electronically and physically if/when required in line with Company procedures.
• Manage office workflow and IT requirements along with our IT consultant.
• Organising meetings, scheduling appointments, and overseeing catering during company events.
• Performing administrative and/or data entry roles where applicable.
• Managing inventory of office supplies, including stationery and multimedia equipment to ensure smooth office operations.
• Working with multiple (international) departments to set-up and welcome new starters, including IT set-up, H&S checks, and induction meetings.
• Creating travel itineraries, for team and management.
• Organise employees, organise company events where required.
• Maintains security and telecommunications system.
• Maintains security by following procedures, monitoring logbook, registration of visitors.
• Ensuring meeting rooms are booked, tools (flipovers, screens, coffee/tea/water) are available.
• Implementing and maintaining procedures/office administrative systems, contract library for office related contracts with external suppliers.
• Managing the reception area, including welcoming customers and guests.

• Sense of urgency is key in this role.
• German language level: native or bilingual.
• Good verbal and written English.
• Expert user of MS Office (Word, Excel, Powerpoint).
• Excellent Organisational Skills.
• Accurate.
• Telephone Skills.
• Listening.
• Professionalism.
• Client Focus.
• Handles Pressure.
• Time Management.
• Supply Management.
• Pro-active, self-motivated with willingness to learn.
• Excellent time management.

• All Customers and Suppliers.
• (International) Senior Management Team.
• Employees.

• Salary: 35,000 EUR.
• 25 days Annual Leave (Increasing with service to a maximum of 30 days).
• Be part of the Company Bonus Scheme.

This job description is not exhaustive; roles will evolve and change over time as the business grows and develops, within reason of the original remit.